FUMC Church Council Meeting Minutes
September 17, 2015
Welcome and Introductions-Linda Miller
The meeting was called to order by Church Council Chair Linda Miller at 7:00pm.
Lay leader, Mark Schneider led a devotional based on scripture from Deuteronomy 11:18-21.
Church Council members shared and celebrated the ways in which FUMC shared the heart of Christ from the heart of Cary since the last meeting.
VBS,ASP, Bolivia, Bosnia, ZOE, Communion on Wheels, Children’s Choir, Gracious Harvest,Youth Kick-Off, Move-Up Sunday, Consignment Sale, New Stephen Ministers, Tim Moore-Day Apart, Music & Memory, MCC Started, HVAC/Roof, New Church Council Members, Backpack Buddies, Congregational Care Task Force, Building Committee, UMM Golf, August Hymn Sing, Hand bell/Youth Retreat, 1st on Chatham Luncheon, WIHN, Glenaire Series, Mighty Mondays, Emily & Heather, Bridge the Gap, Library ready for display
Church Council Chair, Linda Miller presented the forward thinking goals submitted by each committee. Two questions were clarified for Christian Formation goals. Engagement with new members is covered in the efforts to develop small groups for the recent/early retirees, college age and young adults, and youth. “Rhythm” was further defined as scheduling in the Youth Christian Formation goals. Congregational Care was lifted off of the consent calendar and placed on the agenda as an Area of Discernment and Action.
Areas of Discernment and Action
Colin Snider, Pastor of Outreach Ministry led discernment discussion regarding the Hispanic Ministry Plan which would call for a Full time Coordinator staff position, pastoral care, and leadership of small groups. Further development of the program which may include a separate service would be proposed for discernment in the future. The 2015 budget has a staff expansion line that can be used should a ministry need emerge. Future budgets would include the staff position. It was confirmed that there would be no facility implications for the building committee surrounding this new ministry. Lead Pastor, Carl Frazier commented that the larger the congregation, the more often specialty staff positions are hired. The benchmark for staff salaries with relation to the budget is 50-60% and FUMC would still be within those parameters with this new position. There was consensus by church council to proceed.
John Huffman, Stewardship and Trustee Chair, presented the Zev Summit easement request from Sheila Ogle which would grant a 40×16’ easement at the southwestern corner of church property. The easement would allow for paving of an asphalt drive that would facilitate ingress/egress to the Ogle property. This disciplinary issue received a vote of 21 in favor and none opposed. The approval of the easement will be brought forward at the November Charge Conference.
Executive Pastor of Congregational Care, William Green and Pastor of Senior Adult Ministry, Heather Wong proposed the Congregational Cary Ministry goals for discernment which are to initiate the development and use of Congregational Care Ministers to work under the supervision of the pastors, in order to better care for the needs of the congregation; and to form a Congregational Care Ministers Initiative Committee (CCMIC) to implement the Congregational Care Minister program at our church.
Discussion confirmed the following:
- The Congregational Care Ministry will complement the Stephen Ministry program. Congregational Care will be proactive vs. reactive; short term vs. long term; and public vs. very private. The Congregational Care ministry will be in a position to triage needs and direct to the Stephen Ministry if needed.
- Each Pastor will have a Congregational Care team with members reporting to them.
- Initial training includes an 8-10 week course based on the Church of the Resurrection model.
- A budget is being developed and will include $850/person for the initial training in April of 2016. Future training will be in-house with minimal budget implications.
- The Congregational Care Ministry will fill gaps of follow up on a multitude of needs and concerns starting with prayer ministry.
- The program will not conflict with individuals who provide congregational care on their own but will empower them to continue their outreach.
There was consensus by church council to proceed.
Finance and Budget Update-Maureen Sawchak, Finance Committee Chair reported that FUMC’s financial situation continues to remain strong and cash positive. 110% of reserve is funded. Budget submission requests for 2016 are due by October 4th. Extended projections will be available next month.
Trustees Update-John Huffman reminded members about the installation of LED lights on the playground. The committee maintains a positive position both financially and operationally.
Building Study Update- Carl Frazier gave a brief update on behalf of the Building Study Committee. The collection of input from the initial subcommittees, which included 100 members, is now complete. A ministry program report is being developed so that our facilities align directly with our strategy and mission. The vision piece from the Joel Committee as well as architect recommendations are shaping the report. A proposal to a called Church Council meeting should be expected in the next 6-8 weeks.
SPRC Update- Brad Henke, Chair of SPRC reported that the Staff Parish Relations Committee has completed the 2016 budget. Praise and joy were expressed with Kim Chesnutt’s return. SPRC compiled and submitted personnel related questions to Kerry Johnston regarding the proposed Music Academy.
Closing Observations – Carl Frazier reminded everyone about Mannafest, September 26 and 27th. He also mentioned the new seating arrangement for the council meeting which is designed to facilitate of the roles of attendees and continue the successful model of engagement. The function of Church Council members is governance and the function of pastors in the meetings is to provide resources if needed.
The next meeting will be held on November 17th at 7pm in the Sanctuary where FUMCC will be the host church for Cluster Charge Conference. A conversation with District Superintendent, Leonard Fairley will be held on December 10th at 7pm.
Linda Miller led council members in a closing prayer and the meeting was adjourned at 9:00pm.